Administrative
Responsibilities
Commissioner/Executive Director:
The Commissioner shall be the Executive Director of the corporation. He shall be the principal executive officer of the corporation; and, subject to the control of the Board of Directors, shall in general supervise and control all the business and affairs of the corporation. He shall, when available be at all meetings of the Board of Directors. He may sign, with the President or any other proper officer of the corporation thereunto authorized by the Board of Directors, any deeds, mortgages, bonds, contracts or any other instruments which the Board of Directors has authorized to be executed, except in cases where the signing and execution thereof shall be expressly delegated by the Board of Directors or by these By-Laws to some other officer or agent of the corporation, or shall be required by law to be otherwise signed or executed; and in general shall perform all duties as may be prescribed by the Board of Directors from time to time. The Commissioner shall also:
- Oversee all day-to-day functions of the Region activities with the assistance of the Executive Council, independently contracted personnel and employees.
- Conducts or directs a yearly Regional Championship Event, and/or a National Championship Qualifying event(s) for all Region Members.
- Administrates all endowment funds and supervises all grant programs.
- Attends all national/zonal meetings for Commissioners and Junior representatives or appoints a replacement.
- Ensures Due Process for all Region disciplinary events.
- Ensures compliance to the Board's annual calendar.
- Be the primary contact for all members to receive the help they may need.
- The Commissioner/Executive Director, under the general guidance of the Board of Directors, may recruit, train, employ, discharge, and otherwise create a staff of assistants that may be required for the efficient performance of assigned duties, making such financial arrangements with such assistants as deemed appropriate within the available funds allocated to the function by the corporate budget. This staff shall have the following positions: Office Manager, web site manager, Registrar, accounting staff, tournament site directors, and other needed help.
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Registrar:
The WEVA Registrar receives and processes all applications for Individual, Team and Club membership. He or she assigns the membership numbers, keeps track of the membership rolls and verifies membership status, when necessary.
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Office Manager:
Maintains the WEVA office, which includes telephone number, fax number, forms,etc.
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Tournament Coordinator:
The WEVA Tournament Coordinator receives applications for tournaments in the region and encourages fair distribution as regards types, levels of play, age groups, and geography. He or she solicits applications for tournaments in under represented areas. He or she coordinates the scheduling of the WEVA Regional Championships.
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Web
Master:
Maintains the WEVA web site.
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Handbook Editor:
The WEVA Handbook Editor is responsible for collecting information for the Region Handbook, for its production, and it's distribution.
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Eligibility Committee:
The WEVA Eligibility Committee meets periodically throughout the season to respond to evaluation requests that have been submitted. WEVA members representing all age groups and levels may request a seat on this committee. The Vice President is the committee chairperson.
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Referee
Chairperson:
The WEVA Officials Chairperson coordinates the certification
of officials in the WEVA Region and insures that adequate
clinic and test sites and dates are available. He or she assists
tournament directors in finding qualified officials for their
tournaments and assigns officals for the WEVA Regional Championships.
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Scorekeeper
Chairperson:
The WEVA Scorekeeper Chairperson coordinates the certification
of scorekeepers in the Region and insures that adequate clinic
and test sites and dates are available.
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Sanction
Coordinator:
The WEVA Sanction Coordinator receives and processes all applications
for Sanction of Team Practices and Events. After approval
of a sanction request by the appropriate individuals, he or
she issues the General Insurance Certificate and coordinates
the application for Certificate of Additionally Insured, when
necessary.
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Education Director :
The WEVA Education Director plans/coordinates all activities for coaching education programs, including but not limited to:
- Planning/scheduling all IMPACT courses and oversees certification requirements of coaches within the region.
- Planning/scheduling all CAP courses within the region and in partnership with other regions.
- Region-wide coaching development.
- Devise/implement strategies for improving level of coaching from novice to expert within the region.
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Financial Administrator :
The Financial Administrator position was established to provide the Executive Director, Treasurer, and tax accountants with the data necessary to complete their functions properly. The Financial Administrator will be responsible for making sure that all income and expenses are properly recorded. The Financial Administrator will assure that all requests for payment are properly requested and documented. The Financial Administrator will need to provide an updated financial activity report to the Board of Directors at each meeting. This report should be available to the Executive Director and the Treasurer one week prior to meetings for their review. The Financial Administrator does not have check signing ability unless she/he is also the Treasurer.
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Scribe:
The Scribe shall take the minutes of the membership meetings and meetings of the Board. He or she shall see that the minutes are forwarded to the Secretary for distribution and archiving.
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