We will attempt to answer your frequently asked questions here. Check back often as we will be adding to this page frequently.

How Many Staff Memebers Can Be on a Team Bench During an Event?
Here is the answer to this question.

How do I Register for an AES Event Tournament?
Here are instructions for registering for a 2011-2012 AES tournament.

How do I Register for Tournaments?
We have assembled a step-by-step guide "How to Register for Tournaments" to answer this question.

What is the USA Volleyball Stay and Play Policy and Why?
Here is a compiled list of questions concerning USA Volleyball's Stay and Play policy.

What are the WEVA recommended pool play formats?
We have documented our recommendations for pool play formats here.

We're a team From Canada and our Volleyball Association advises us that our insurance carrier will no longer provide coverage for out-of-country tournaments. Is there an option to buy into your insurance plan for your tournament?
You can purchase foreign team insurance by filling out the foreign team forms and submitting the appropriate fee. The forms and fees then need to be forwarded to the national office. The forms can be found on the USAV website http://usavolleyball.org/resources/about-usa-volleyball/corporate-documents under “Foreign Team Participation Information“.

How do I submit a practice sanction request?
We have assembled a step-by-step guide "Using the On-line Practice Sanction Submission" to answer this question.

How do I edit a practice sanction request after it has been submitted?
We have assembled a step-by-step guide "Editing a Practice Sanction Submission" to answer this question.

How do I submit a tryout sanction request?
We have assembled a step-by-step guide "Using the On-line Tryout Sanction Submission" to answer this question.

How do I edit a tryout sanction request after it has been submitted?
We have assembled a step-by-step guide "Editing a Tryout Sanction Submission" to answer this question.

How do I submit a tournament sanction request?
We have assembled a step-by-step guide "Using the On-line Tournament Sanction Submission" to answer this question.

How do I edit a tournament sanction request after it has been submitted?
We have assembled a step-by-step guide "Editing a Tournament Sanction Submission" to answer this question.

How do I start a new club?
We have assembled a step-by-step guide "Starting a New Club" to answer this question.

How do I create a roster?
We have assembled a step-by-step guide "Roster Creation from the USA Volleyball Database" to answer this question.

How do I request a Background Check after the registration process?
You can now submit a background screening after the membership application has been submitted. To do so, you'll need to log into your account and there should be an indicator on the left menu for "Submit Background Application". Once you complete this process, the information will be added to your record and the background screening will have a status of "unpaid".

Next, send an e-mail message to John Hughes and notify him that you added a background screening to your membership. He will either modify the record to include the screening fee to your Membership or he will manually change the status to "pending" once he receives your payment and form.

How do I add teams to my club?
We have assembled a document "How to Add Teams to a Club" to answer this question.

How do I assign players to teams?
We have assembled a document "How to Assign Players to Teams" to answer this question.

Can players have their names on the back of their jerseys during tournament play?
Although this is not covered by the rule book or casebook, the answer is yes, if names on back of shirts are considered identical. A good safety measure is that if one player has his/her name, then all players should have their name.

How do I print my registration or confirmation page?
1) Logon to the system under EDIT INFO in red box. 2) Enter your username and password. 3) Click on MY INFORMATION tab. 4) Click on MEMBERSHIP INFO tab. 5) Down near bottom, under Membership History, click on small white box to the left of the top membership in the list. 6) Print the page.

How do I find my unpaid members?
We have assembled a document "How to Find Unpaid Members" to answer this question.

How do I add my new club to the WEVA website?
Please go to the WEVA website and click on JUNIORS -> CLUBS -> NEW CLUB FORM. Fill out the form completely and press the Submit button.

What do we do as a club about players who pay their registration fees as part of the try-out fee but don’t make the team or go somewhere else?
Region policy is for clubs to pay registration fees for those who try-out. Those players then become eligible to play somewhere else and they are put on an available player list for other clubs to pick up.

As a Tournament Director, how do I edit my scheduled tournament on the WEVA website?
To get started, go to the WEVA website and click on JUNIORS -> TOURNAMENTS -> DIRECTORS. Select the tournament you would like to edit and login using your Director password. Once you are logged in, you can make changes and press the Update button to save them.

What is WEVA's position on tournament locations affected by weather conditions?
• Tournament directors' contracts with the facilities they are using should include policy for weather-related cancellations.
• Tournament directors should make a timely decision and notify club directors, coaches, and officials of any change to a tournament's status.
• If a tournament site is in a location where the local authorities have issued a "no travel" order, the tournament director shall honor that request and cancel the tournament.
• A team which originates in a county of a "no travel" order and not in attendance at a tournament with no travel restrictions will be given a full refund of its entry fee.

What is the policy on Canadian players and teams playing in WEVA events?
USA Volleyball has had several recent inquiries from Canadian age class players and coaches about registering and competing in the US. These inquiries have been of two types:
1. Individual Canadian players inquiring about registering with American teams during or after completion of their Canadian season (i.e registering with both a Canadian and an American team).
2. Canadian teams enquiring about registering with USA Volleyball and playing within the US competitive structure. After discussions with USA Volleyball, we have agreed to the following arrangement which in essence is a reconfirmation of already existing regulations. Volleyball Canada does not support dual registration for Canadian players. Regulation 3.3.1 of the Volleyball Canada Registration Handbook states that: "...No individual may be registered with more than one region or with more than one National Federation (as recognized by the FIVB) or with more than one club or team at any given time, within the same season." Further more, regulation 2.2.3.2 states: "...the individual must be a resident of the region in which he or she wishes to register." Therefore Volleyball Canada will only endorse the registration of Canadian players with USA Volleyball teams with USA Volleyball's prior approval and upon consultation with the player's region of residence, as is our practice with domestic cross-border issues. Furthermore, Volleyball Canada and USA Volleyball both agree that teams comprised of individuals solely from one country should be registered in their country of origin. Both Volleyball Canada and USA Volleyball agree that cross-border competition is desirable. However, players and teams should support their country's programs as much as possible. Therefore Canadian teams are welcome to compete in US competitions (and vice versa) except those competitions which are exclusive to participants registered in the region (i.e. regional playdowns).
To view the complete policy letter: http://assets.usoc.org/assets/documents/attached_file/filename/1950/Canadian.pdf